The Ultimate Guide to Badge Entry Systems for Access ...

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Key takeaways

• Badge entry systems are a great alternative to traditional lock and key systems. However, the system still relies on a finicky, damage-prone, and easily lost ID card credential.
• Nowadays, smartphone-based access control systems eliminate the need for physical credentials.
• With a mobile-based access control system, your tenants gain access without compromising security.

 

Does your property need a robust access control system? A badge entry system may be the perfect solution. Badge entry systems are a popular choice for residential, commercial, and industrial properties because they combine the need for both identification and entry credentials.

As a modern key card and key fob system, badge systems are an easy replacement for traditional locks and keys.

In this guide, we review what badge entry systems are and how they work. Then, we cover the pros and cons of badge entry systems. Finally, we offer a simpler, more reliable alternative to badge entry systems.

In this guide, we cover:

 

 

What is a badge entry system?

A badge entry system is an electronic building access control solution that authorizes access in and out of your building using a person&#;s ID badge as the credential. So, the badge is used for both visual identification and access authorization. As such, this type of system is popular with commercial and industrial properties.

You&#;ve likely seen badge entry systems before. Plenty of visual media portrays secret agents swiping ID cards to gain access to restricted areas. But properties don&#;t need a top-secret entry security clearance to qualify for a badge entry system.

Properties like college campuses, hospitals, and office buildings commonly use badge entry systems for optimum security measures. Users simply swipe or scan their ID cards to gain access to a building and the rooms within.

Badge entry systems require three components:

1. ID badge credential. Credentials for badge entry systems are ID cards with a built-in chip or magnetic stripe that transmits information to readers.
2. Card reader. The tenant holds their ID badge up to an access reader. Then, the reader compares the received credentials with its database to verify the user&#;s identity and access permissions. Once their identity is verified, the card reader tells the door to unlock.
3. Magnetic or electric door lock. Access control systems need a specialized door lock that magnetically or electrically unlocks when the reader approves entry.

 

Here&#;s how the ButterflyMX keypad works:

 

How much do badge entry systems cost?

Badge entry systems cost between $1,200 and $2,500 per entry point, whether that&#;s at your front gate, your main property entrance, or interior doors.

So, the total cost depends on the number of entryways you need to secure, which may depend on the size of your property and the number of tenants in your building.

In an office or business setting, your badge system for employees must streamline access for your staff. So, you&#;ll have to purchase more ID cards as employees lose badges, need badge replacements, or leave the company. Also, the technology you choose to power your badge entry system will affect the final price.

Replacing an encrypted ID badge may cost as little as $10 if you outsource to a third party. However, if you choose to produce new badges in-house, the price for a printer and software quickly adds up. Employee ID printers and software range from $3,000 to $10,000.

Pro tip: Remember that the system cost doesn&#;t include installation fees. Make sure to hire a certified installer so that the system&#;s warranty remains valid.

 

 

A better alternative to badge entry systems

It&#;s true that key card entry systems for buildings are more convenient and cost-effective than hiring security guards to check every tenant&#;s ID card. But relying on an ID badge entry system isn&#;t the best solution for property access. Instead, consider a mobile access control system that allows tenants to use their smartphones as credentials.

Smartphone-based entry systems maintain the same security as ID badge entry systems but present a more convenient entry method for tenants. Tenants can even grant visitors access remotely from a mobile app. Furthermore, building staff won&#;t waste time or money replacing or reprogramming ID badges. And tenants will be relieved that they don&#;t have to keep track of a small employee ID card for property access.

Invest in a mobile access control system consisting of:

 

 

Video intercom for your property entrance

Integrating an IP video intercom into your access control system allows tenants to gain property access via their smartphones. The best video intercoms offer features like virtual keys that give visitors an easy way to access the building.

Here are a few other features to look for in your access control system:

• Heightened visibility into all entry activity. A ButterflyMX video intercom provides an audit trail &#; with date- and time-stamped photos &#; of every door release to ensure top-notch security. This way, property staff can address unauthorized entries and other suspicious activities in real-time.
• Remote 24/7 access. Our cloud-based solutions empower you to grant, manage, and restrict access to your property with just a few clicks from anywhere in the world.
• Sleek and modern interface. Blending beauty with functionality, our video intercom elevates your building experience while also being simple to use.

 

Keypads for interior doors

Don&#;t make your tenants carry a large set of keys or wait for maintenance personnel to unlock doors to restricted areas! Instead, replace the physical lock with a keypad at each interior door.

ButterflyMX keypads empower tenants to enter rooms using a unique PIN code or a swipe-to-open feature on the system&#;s mobile app. Our keypads also log all entry activity, ensuring only authorized tenants enter restricted areas.

 

Types of badge credentials

While all badge access control systems rely on ID card credentials, not all badges work the same way. Each type of badge uses a different type of technology to communicate with the access reader.

Three examples of badge credentials are:

 

 

1. Swipe badges

Swipe ID badges use magnetic technology. Each ID has a magnetized stripe with a unique pattern. When tenants swipe their ID badges through an access reader, the system tells your door to open if it recognizes the magnetic stripe.

What&#;s more, the magnetic stripe on these badges can be wiped and rewritten. So if an employee changes departments and needs their credentials changed, they can keep their original ID card. You just have to reprogram their swipe cards to have the correct credentials. As a result, you negate the need for badge replacements.

 

2. RFID badges

ID cards with RFID (radio frequency identification) technology rely on radio waves embedded in the card. These cards are also called proximity cards, and they facilitate a contactless entry method. RFID card readers emit electromagnetic fields called excitation fields, creating a reading range from 2.5 inches to 20 feet wide, depending on the model.

Most RFID models consist of a standalone reader to be installed next to the door. However, RFID door locks with built-in RFID readers on door handles are also an option.

 

3. Scannable badges

Scannable ID badges are the most common type of ID badge credential since they&#;re the most affordable to make en masse. To create a scannable badge, you simply print a QR code on the front of an employee ID badge. And to use it, employees hold their badge up to the access reader. If the QR code is authorized, they&#;re granted access.

However, because QR codes are easier to replicate than swipe or RFID badges, they pose a security risk. So, if your property requires strict security clearances, consider going with a more well-encrypted option.

 

How do badge entry systems work?

Using a badge entry system is simple, here&#;s how to use key card entry systems for businesses:

1. Present credentials. First, tenants present their ID cards to the card reader. Typically, the card reader is installed next to your door. With swipe cards, tenants swipe their IDs through the reader. Meanwhile, tenants hold RFID and scannable cards near the reader.
2. The card reader verifies credentials. Depending on the type of credential you install, there are several ways for card readers to verify credentials. For example, swipe card systems use magnetized wires to transmit credentials. Conversely, other types of card readers, such as RFID systems, use an electric field emitted by the access reader to verify credentials. In all cases, the reader cross-references the information from the card with its databases.
3. The card reader signals the door to unlock. Once your tenant&#;s credentials are verified, the card access reader signals your door to unlock.

 

 

Advantages & disadvantages of badge entry systems

We&#;ve covered what badge entry systems are and how they work. But what are the specific benefits and drawbacks of badge entry systems?

Although badge entry systems come with many benefits, there are some downsides you should be aware of before investing in one.

 

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Advantages of badge entry systems

• Increased security. Building staff can monitor which doors are opened and, more importantly, who opened that door. This greatly improves security. Additionally, RFID and swipe badges can be deactivated if lost.
• Effective for multiple entry points. Most commercial and industrial buildings have multiple interior entrances with more restricted access than the main entrance. If installed throughout the whole property, a badge entry system prevents unauthorized visitors or tenants from entering restricted areas.
• Simplified access. Instead of fumbling around for a key, your tenants can swipe or hold their cards up to the reader. What&#;s more, you save money by eliminating the need to pay a security guard to verify each ID card.

 

Disadvantages of badge entry systems

• Unreliable. Because of their slim size and shape, ID cards are damage-prone. Additionally, interference from cell phones and magnets may damage swipe ID cards, making them nonfunctional.
• Expensive to replace. Although a single ID card costs as little as $10, that cost adds up quickly. Further, property staff will waste valuable time deactivating lost badges and programming or ordering new ones.
• Inconvenient for tenants. Unless tenants wear their ID cards as a part of their uniform, they&#;ll likely frequently forget to carry them every single time they leave the building.
• No visitor management. With a badge entry system, tenants will need to meet visitors at your property entrance. Not only is this disruptive, but it also means there&#;s no way for tenants to remotely grant access to guests if they&#;re away from the building.

 

Badge entry system FAQs

Here are some commonly asked questions about badge entry systems:

 

What technology do badge readers use?

Badge readers use a variety of methods to identify and authenticate your users. The most common technologies are RFID, magnetic stripe cards, QR codes, NFC (near field communication), and biometric readers.

 

Do badges use RFID?

Yes, RFID is one of many technologies commonly used in badges. However, not all badges use RFID technology.

 

Securing premises is not just about keeping threats out; it&#;s a dynamic interplay of value, technology, and investment.

Amidst cutting-edge security solutions, one pressing question emerges: What&#;s the price tag?

Let&#;s understand the nuanced pricing of the right access control system for you and unravel the cost factors. Here&#;s our access control systems cost guide.

Average Access Control System Cost Per Door

On average, though, you can expect to spend anywhere from $500 to $2,500 per door with professional installation. Remember, high-end systems can push this number upward, while simpler configurations might reduce costs.

Determining the average cost of a door access control system is intricate.

Multiple variables come into play, such as the type of security systems [1], installation complexities, and associated access control hardware or software.

Types of Access Control System & Average Price Per Door

Keypad Access Control

A staple in access control, keypad systems allow users to gain access by entering a predetermined code. They&#;re relatively affordable and are commonly used in many settings.

On average, the cost per door ranges from $500 to $1,500, depending on the system&#;s sophistication and additional features.

Smartphone Access Control Systems

Modern and sleek mobile access control systems leverage smartphones, permitting entry through an app or QR code. Given the advanced technology and software integrations involved, this tech-savvy solution generally falls within the range of $1,000 to $2,500 per door.

Access Card or Key Fob Access Control

Reliable and straightforward, key fob or access card systems provide entry when access control credentials such as card or key fob are swiped or scanned.

These systems typically cost between $600 and $2,000 per door, contingent upon the brand, quality, and any bundled software or features.

Biometric Access Control Systems

Biometric systems [2] recognize unique physical or behavioral attributes&#;like fingerprints or facial patterns&#;to grant access. Due to their advanced technology and heightened security capabilities, biometric access control systems typically costs with a higher price tag, ranging between $1,500 and $3,500 per door.

Factors That Affect Access Control System Costs

Access Control System Type

The specific type of access control you select is pivotal in determining access control pricing. For instance, biometric access control with advanced technologies may be priced higher than traditional keypad systems.

Features, brand reputation, and system capabilities further skew the pricing. For example, standalone door access control systems will cost less than one that requires remote access.

Licensing Fees

Many access control systems come with proprietary software that requires periodic licensing renewals.

This recurrent expense ensures the software remains updated and functional. These fees can vary widely depending on the system&#;s complexity and brand.

Access Control Installation Considerations

Number of Access Points

The number of doors or entry points you aim to secure directly influences costs. More doors mean more equipment, increased labor, and, inevitably, a higher overall price tag.

Integrated Security System

If your door access control system integrates with other security components&#;like a video surveillance system&#;this can affect the installation process and its associated costs. Integrated systems offer enhanced security but can be pricier due to the complexity of intertwining multiple technologies.

Electrical Upgrades

An advanced electronic access control system might necessitate electrical upgrades to support its functionalities. If your current infrastructure doesn&#;t meet the system&#;s electrical requirements, you&#;ll need to account for the cost of these upgrades.

Materials & Labor

The choice of materials&#;for cabling, controllers, or readers&#;can drive costs up or down. Moreover, labor costs fluctuate based on the installation&#;s complexity, the technicians&#; expertise, and regional labor rates.

High-quality materials and skilled professionals might command a premium, but ensure a durable and efficient setup.

Components

ComponentAverage CostLocking Hardware$50 &#; $250Software License Or Maintenance Cost$10 &#; $50/monthAccess Control Accessories$20 &#; $100Door Controller$150 &#; $500Door Reader$50 &#; $300

Locking Hardware

Locking hardware refers to the physical components like electronic lock, strike, and magnetic lock used to secure the access point.

Cost Impact: Locking hardware can vary widely depending on its quality, brand, and features. Premium and highly secure locks with more advanced features (e.g., anti-tampering) are priced at the higher end. As a fundamental part of any access control system, the choice of locking hardware affects the total system cost.

Software License Or Monthly Service Fees

This cost pertains to the software that manages and monitors the access control system. Licenses can be for hosted or cloud-based software, and maintenance costs cover software updates and technical support.

Cost Impact: Recurring license or maintenance costs can accumulate over time, and the chosen software platform, its capabilities, and its brand reputation can influence these expenses.

Opting for comprehensive platforms with a wide range of features might elevate the ongoing costs but ensure a smooth and efficient operation.

Access Control Accessories

Access control accessories can include mounting hardware, additional cables, backup power supplies, or supplementary devices like remote controls, physical credentials, or keypads.

Cost Impact:

The choice and number of accessories will directly influence the final cost. While some are optional, others are critical for the system&#;s functionality, and their quality can determine the longevity and reliability of the access control setup.

Potential Hidden Costs

While the primary components of access control systems have their price tags, there are often additional costs that might catch an organization off guard. These can include:

• Software Updates: As technology evolves, software updates might come at an additional expense.
• Training: Employees and security personnel may need training to operate the new system effectively.
• Replacement Cards or Fobs: Physical access credentials like cards or fobs can get lost or wear out over time.
• Battery Replacements: Wireless systems, in particular, may require periodic battery changes, leading to recurring expenses.
• Emergency Repairs: Malfunctions or unexpected damages might necessitate urgent fixes, sometimes at a premium.

When budgeting for an access control system, it&#;s essential to factor in these potential hidden costs.

Return on Investment (ROI)

Investing in an adequate access control system might seem like a significant upfront expense, but the long-term benefits often outweigh the initial costs [3]. Enhanced security reduces the risk of theft or unauthorized entries, which can lead to substantial financial losses or reputational damage.

Additionally, employees and stakeholders can operate with peace of mind, knowing they&#;re in a secure environment. It can boost productivity and morale.

As technology advances and potential threats evolve, a modern system can save costs in updates or overhauls down the line. While the initial outlay can be substantial, the cumulative benefits make access control systems a sound investment.

Importance of Regular Maintenance

Regular maintenance of an access system isn&#;t just a suggestion&#;it&#;s a necessity. Ensuring that the system is optimally operational can prevent costly breakdowns and repairs in the future.

Simple actions, such as cleaning card readers, checking for software updates, and inspecting the hardware, can extend the system&#;s life and maintain efficiency. Scheduled check-ups can identify and rectify minor issues before they escalate into significant problems.

Investing in regular maintenance can save an organization both time and money in the long run, all while ensuring the system serves its primary purpose: securing the premises.

Insurance Implications

Modern access control systems can play a pivotal role in insurance premiums. Many insurance providers view these systems as a proactive measure against potential risks, which can lead to reduced insurance rates.

Organizations can negotiate better terms with their insurers by demonstrating a commitment to security through an advanced access control system. Furthermore, in the unfortunate event of a security breach, a state-of-the-art system can provide critical data during investigations.

However, liaising with your insurance provider when considering an upgrade or installation is crucial to understand any potential premium reductions or requirements.

FAQs

How much is the cost of a keyless entry system?

The cost of a keyless entry system can vary widely based on its features, brand, and the complexity of its installation.

On average, a basic keyless entry system can start from as low as $50 per door, with more advanced and integrated systems going upwards of $500 or more per door.

Why is access control so expensive?

Access control systems can be costly due to a combination of high-quality hardware components, software licensing, and installation requirements. Additionally, ensuring top-notch security often means investing in advanced technologies and regular system maintenance, contributing to higher costs.

Key Takeaways

Securing premises with robust access control systems is indispensable in today&#;s security landscape [4]. While initial costs can seem steep, the peace of mind, enhanced security, and potential savings from averting security breaches can offer invaluable returns on the investment.

The type, components, installation complexities, and ongoing maintenance determine the system&#;s expense. Before deciding, always weigh the system&#;s benefits against its long-term costs.

Don&#;t leave your premises vulnerable. Contact Safe and Sound Security today for a free consultation and discover the perfect access control solution tailored to your needs.

If you&#;re in Miami, Florida, access control is especially important, given the bustling urban environment and diverse population. Ensure your security needs are met in this vibrant city.

References:

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1. https://www.britannica.com/technology/security-and-protection-system
2. https://www.ncbi.nlm.nih.gov/books/NBK/
3. https://www.investopedia.com/terms/r/returnoninvestment.asp
4. https://www.prnewswire.com/news-releases/merging-digital-and-physical-security-creates-a-robust-defense-against-modern-threats-says-info-tech-research-group-.html